Course Materials > Faculty Info > Faculty Adoption Checklist

The process at a glance

Use this page as a step-by-step checklist. Each stage supports accurate ordering, timely digital setup, and student access before the semester begins.

Important: PDF submissions for Print Services, course-kit details, and supply adoptions are due the same day as textbook adoptions. Adoptions are final after the adoption deadline.

Select

Choose your course materials

Review and select the materials that best support your course outcomes.

Key actions

Evaluate available options

Content fit
Physical versus digital formats
Auto Access eligibility

Work with publisher representatives

Use publisher support to compare formats, platforms, and available delivery methods.

Print Services

Submit the PDF draft directly to Print Services.
Complete proofing and printing arrangements.
Submit the PDF on the adoption due date.

Course kits and supplies

Coordinate kit contents with the University Store Supplies Buyer.
Submit kit and supply adoptions by the textbook adoption deadline.
Contact Regina Hansen hansenreg@byui.edu for class kit questions.

Mark every item Required or Optional

This designation determines physical-book quantities and Auto Access billing methods.

Submit

Submit adoption details

Provide finalized material selections to your department or enter your adoption in Verba Collect.

Key actions

Include every course material

Textbooks
Digital platforms
Course kits and supplies

Choose a submission route

Enter the adoption in Verba Collect or send complete adoption details to your Office Manager.

Use accurate ISBNs

Physical books
E-texts
Courseware platforms

Confirm publisher information

A publisher representative may verify ISBNs and recommend the appropriate direct Canvas integration.

After the adoption deadline: Adoptions are final and changes cannot be made. This gives the University Store enough time to source materials, prepare digital access, and stock physical items.

Confirm

University Store verification

The University Store reviews each submitted adoption for accuracy and availability.

What the University Store verifies

Adoption details

ISBN accuracy
Content availability
Negotiated pricing

Delivery eligibility

Auto Access
Digital delivery
Physical materials

When you may be contacted

The University Store will contact you or your Office Manager when items are unavailable, ISBNs are incorrect or different from previous semesters, or clarification is required.

This review provides time to verify availability, prepare digital access, and stock materials before the semester begins.

Source

Materials are procured and connected

The University Store purchases physical materials and prepares digital access.

University Store preparation

Physical textbooks

The University Store purchases physical books and prioritizes used copies when available.

Digital materials

Direct Canvas integration
VitalSource setup

Faculty Canvas setup and verification checklist

Check your course navigation for Course Materials.
If it is missing, open Settings in the course navigation.
Select the Navigation tab at the top of the page.
Find Course Materials in the lower section and drag it into the upper section.
Scroll to the bottom of the page and select Save.
Open Course Materials. Digital content may not be viewable until about one week before the semester begins.

Read Now

Open the e-book and verify that it is the correct title. Report any incorrect content.

Launch Courseware

Open the third-party content and verify that it is accessible. Report any access problems.

No button appears

This likely means the item must be purchased as a physical book or delivered from the publisher.

If Course Materials is not available in Navigation, contact the FTC at ftc@byui.edu. If course materials do not appear after setup, notify the University Store so the issue can be resolved before the semester begins.

For content delivered directly from the publisher: Contact the Faculty Technology Center and coordinate integration details with the Course Materials Manager.

Receive

Materials become available to students

Students receive access through the delivery method established for each adopted item.

Access timeline

Physical textbooks

Available for purchase at the University Store.

Digital textbooks and courseware

Available on the first day of class in Canvas, through direct integration, or by site link.

Delivery methods may vary

The publisher determines the delivery method. Faculty will be notified in advance when access differs from the standard process.

Ready before the semester begins

Completing each step on time gives the University Store the opportunity to verify, source, connect, and stock the correct materials for students.

Faculty Adoption Checklist

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Course Materials Adoption Process

The process at a glance

Choose your course materials

Key actions

Submit adoption details

Key actions

University Store verification

What the University Store verifies

Materials are procured and connected

University Store preparation

Read Now

Launch Courseware

No button appears

Materials become available to students

Access timeline

Ready before the semester begins

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